What happens at an IEP meeting?

My first year working in secondary education I assumed that by this stage in the student's life both the parents and teachers knew and understood what an IEP was. I encountered however, some teachers who didn't know what IEP stood for, and some parents who thought the IEP was just a yearly "parent-teacher conference." While the IEP meeting is an opportunity for teachers to give updates to parents, a lot more is going on.

What is an IEP?
IEP stands for Individualized Education Plan. This is a document that is developed for each public school student who is eligible for special education. The term "special education" can scare off a lot of parents. This simply means that the general education program isn't meeting the needs of the student so they require an individualized plan with accommodations to help them reach their goals. The IEP is meant to address each student's unique learning difficulties and include specific goals to target them. It is a legally binding document and the school must provide everything it promises in the IEP. 

What happens at an IEP meeting?
The law requires that once a year the IEP team reviews the IEP. The IEP team can meet more often that once a year depending on the needs of the student. The point of the meeting is to make sure the student's IEP is working for them. It gives an opportunity for parents to discuss their child's strengths and weaknesses with teachers. If the student didn't meet any or all of his goals, you can discuss new ideas to help the student. This may mean modifying the goal, adjusting expectations, or giving the student more/different kinds of services/supports.

The IEP meeting is when parents, teachers, and the school can give and get input on how the student is doing. The IEP needs to be revised as the student makes progress and faces new challenges in the academic curriculum.

Who attends the IEP meeting?
The IEP Team will attend every IEP meeting. The IEP team includes:

• Parents
• At least one of the student's general education teachers (unless the student does not work with general education teachers)
• At least one special education teacher or other special education provider
• A school district representative 
• A school psychologist or other specialist (Speech Therapist) who can interpret the student's most recent evaluation and test results
• The student (when it is felt appropriate)

A team member can be excused from the meeting if both the parent and the school agree to it. The parent can invite someone who they feel understands their child's needs to attend the IEP meeting. Anyone who can't attend in person can participate by conference call or video chat.

What is discussed at the IEP Meeting?
The IEP being discussed at the meeting is considered a draft IEP. Some schools create the IEP in advance and then share it at the IEP meeting. Other schools develop it together during the meeting. Since it is a draft, suggested changes can be made during the meeting.
Every IEP meeting will cover these things:

• Present level of performance (PLOP): The case manager (or team leader) will write a statement about the student's current level of academic and functional performance and goals. This is based on data and observations.
• Annual goals: The team reviews the progress the student has made toward meeting his annual goals then together they develop new or revised goals. The goals will be specific, measurable, and unique to the student.
• Individualized supports and services: The team will discuss how well the student's accommodations, modifications, and specialized instruction are working. Then the team updates the supports and services to match the student's PLOP and new goals.
• The results of the student's most recent evaluation, if there is one: Every student will be re-evaluated every three years. The school psychologist or other professionals (Speech Therapist) conducting the evaluation will explain the results at the IEP meeting.

What is in an IEP?
Each IEP will look different as they are made to cater to each student's unique needs. Every IEP however, will contain the following things:

• The student's present level of educational performance (PLOP)
• The results of the student's evaluations and tests
• Special education and related services to be provided (i.e. if the student is receiving Speech Therapy it will state this and the frequency that they will receive it)
• Accommodations and modifications: these help the student to be successful in the general education curriculum; Accommodations are changes in how a student learns and participates, i.e. being given extra time on tests. Modifications are changes in what is taught to or expected, this is the grade-level expectations a student must meet
• Supplementary aids and services: Supports to help a student learn in the general education classroom, i.e. a one-on-one aide, highlighted classroom notes, or assistive technology 
• Annual educational goals
• A description of how the student's progress will be measured and reported to the parent
• An explanation of how much the student will participate in general education classes and extracurricular activities
• The date the IEP will go into effect
• Depending on the student's age and situation it might also include:
  • A transition plan: services and supports to help a student graduate from high school and achieve post-high school goals
  • Extended school year services: some students may receive special education services outside of the regular school year such as during the summer

I hope this gave you good insight into what happens in an IEP meeting. Remember, the IEP is more than just a "parent-teacher meeting," it is an opportunity to make positive changes in a student's life. For more information on IEPs, click below!

More information on IEPs